Privacy Policy

Effective date: June 18, 2025

At Millpond Optics (millpondoptics.com), we respect your privacy and are committed to protecting your personal data. This Privacy Policy explains how we collect and use information when you visit our website or contact us.

1. Who We Are

Millpond ApS
Hoermarken 2
DK-3520 Farum
Denmark

Tax / Vat no. DK35519289

2. What Data We Collect

a) Automatically Collected Data

When you visit our website, we do not set cookies or use third-party tracking services. The only data collected automatically is through standard server log files, which may include:

  • IP address
  • Browser type and version
  • Operating system
  • Referring URL
  • Date and time of access
  • Pages visited

This data is collected to ensure website performance, security, and stability.

b) Data You Provide Voluntarily

If you use a contact form on our website or send us a direct email, we collect the information you provide, which may include:

  • Name
  • Email address
  • Phone number
  • Message content
  • File attachments (if any)

These messages and any accompanying data are stored on Millpond Optics’ email servers with the purpose of responding to your inquiry or providing the service you requested.

3. Legal Basis for Processing

We process personal data based on:

  • Legitimate interests (GDPR Article 6(1)(f)) – for performance monitoring and responding to inquiries.
  • Consent (GDPR Article 6(1)(a)) – when you voluntarily submit personal data via contact forms.

4. Data Sharing

We do not share your personal data with third parties. All data remains under the control of Millpond Optics and is used solely for the stated purposes.

5. Data Retention

  • Log files are retained for up to 30 days unless needed for troubleshooting or security investigations.
  • Contact form submissions and email correspondence are retained for as long as necessary to fulfill your request or comply with legal obligations.

6. Your Rights

Under the GDPR, you have the right to:

  • Access your personal data
  • Request correction or deletion
  • Restrict or object to processing
  • Withdraw your consent at any time
  • Lodge a complaint with your local data protection authority

To exercise your rights, please contact us at contact@millpondoptics.com.

7. Contact

If you have any questions or concerns about this privacy policy, please contact us:

Millpond ApS
Hoermarken 2
DK-3520 Farum, Denmark

E-mail: contact@millpondoptics.com
Phone: +45 2161 6390